Michigan HIMSS Interest Group

Minutes from Meeting Tuesday, September 10, 2002

 

Participating:  Helen  Hill, Ron Wheelock, Leon Passariello, Alicia Brown

Conferenced in:  Jim Brown

 

Officer Reports:

 

President

Susan Rubin, Manager of Quality Management Center for Healthcare Quality and Evaluative Studies of Blue Cross Blue Shield of Michigan will be part of panel, also will bring posters to put in display area.  We are waiting to hear from Munson and Baxter.

 

Bill Conway, Mike Slubowski and Jim Shyrock are confirmed.

Dr. Patrick McClelland, Director of PHO Mt. Clemens General is holding time on calendar as part of panel – confirmed. 

 

ACTION ITEM:  Leon will send titles and names to Jim tonight, Susan’s info was sent to Jim by Alicia during the meeting.

 

ACTION ITEM:  Alicia will make 50 folders available for Oct. 15 program

 

ACTION ITEM:  Ron and Alicia will coordinate folder stuffing

 

Bios are going to Helen, she will disseminate to others.  Several participants of panel would like a copy of Bruce’s presentation. 

 

ACTION ITEM:  Ron will get a copy of Bruce’s presentation.

 

Treasurer

Treasurer’s Report - September 9, 2002

 

Status Update:

 

*          Balance on Account:  $3,100.00

*          Expenses this period: $2,000 speaker fees for Bruce Bradley and Leon Passariello

*          EIN not received yet, hold up on paperwork at HIMSS National

*          Bank Card (for auto checking) issued by TCF, not received by Holden. Bank

promises it is "in the mail and I will have it by next Monday.

*          Investigation of TCF Bank “merchant services” for Telusys on-line transfer of conference registration fees done. Holden forwarded info to Board for review. Too late for Oct. conference.

 

 

 

 

Action/ Discussion Items:

*          Need to find local insurance company for “premises” liability insurance. Suggested coverage sent by HIMSS National insurance company emailed to board yesterday.

*          Reserve Funds – The Chapter shall hold reserve funds of at least 25% of the chapter’s annual budget. The reserve funds shall be accumulated on a schedule to be determined by the Chapter’s board of directors and held in a separate savings account. The funds will be restricted to emergency or special use and a vote by the chapter board of directors shall be required for any withdrawal.

*          Chris to purchase Quicken Home and Business update software for $19.95 for invoicing capabilities. Purchase approved by Board via email.

 

Communications Report

Communications Report from 8-27-02

Website Stats-

  • July- 474 hits
  • August (so far)- 708 hits
    • 51 hits on conference agenda

 

Website

 

PR Activities-

  • Press release nearly complete (sent out earlier today)
  • Listed on Quilogy.com, computer-directory.com
  • Next step – release press release to press and our database

 

Conference Registrations

  • This is a debacle- we need to go to plan b. I will give you a report on this tomorrow.

 

 

Program Report

Discussion continued from the initial discussion of Helen’s update on what items the panel members could show as slides as part of their presentation.  We would like them to respond to the challenges presented by Bruce’s presentation.  The panel then addresses how this all works together.  We have questions, but also hand out question forms to audience and pick 5-6 good ones which then get included into pre-set questions.  We will have 6 panel members and Bruce as moderator.  Moderated program should include rebuttal and discourse between Bruce and the panel.  Leon would like panel to have 4-5 clear veins regarding specific initiatives so they have a clear vision of the presentation. 

 

ACTION ITEM:  Helen will generate questions for panel and send them out to the board for review. 

 

ACTION ITEM:  Determine need to coordinate phone call between Bruce and panelists to discuss “corralled” presentations. (Ron/Helen)

 

ACTION ITEM:  Alicia will order ribbons, name badges and labels

 

We will put the program announcement on the web site and begin sending out notices.  Last minute faxes would be useful to set up, we will need to put a fax number at the web site and on the registration form.

 

The Sponsor form is ready.  Confirmed sponsors include:

IDX

McKesson

Siemens

Eclipsys

Cerner

Oracle

Quilogy

Reliance Software Systems

Providence Hospital and Medical Centers

 

Leon will pursue Plante Moran.  Helen will pursue Epic.

 

Slides will need to be coordinated for all presenters.

 

We need to find a leadership speaker for our December event.  Helen will call Carla, Exec VP of HIMSS to see if they can provide a speaker to us.  Dave Roberts expressed an interest, but Helen thinks it may not be best mix.

 

Bob Milewski, CEO at Mt. Clemens can add strong value and is someone we should include for involvement in connecting with speakers that lend strong value to our goals.  Bob may able to pinpoint someone who would be a strong speaker for our December program.  Leon will talk with him on our behalf.

 

Leslie Grimer, JeanAnne Larson, Ned Simpson all had HIMSS National board affiliations.  Dave Roberts is committing to speak for us, but may not be available for December.  Nancy Schlickton would also be good speaker.  She is COO of Henry Ford Health System.  Bill Schramm, VP of Operations at HFHS also may be good to involve.

 

Nancy Kashani will help us coordinate items for the program.  Leon has offered Mt. Clemens staff members for support as well.

 

We would like to have the panelists have representatives here as well.  It is imperative that we include people from northern areas as well.  We should all work to bring in some key people from beyond the Detroit area to get their involvement at the dinner and at the conference.  Surveys can include if people would be interested in being regional MI-HIMSS representatives.    Helen will contact Elaine at Petosky, as well as Munson and others.  Alicia will contact United Memorial and St. Mary’s of Saginaw CIO Karen Hollingsworth and others to determine interest in involvement.

 

We can make special invitation to key people in leadership roles in outside regions of state.  We can establish a regional advisory board/regional focus group. The goal is to get the message out and have it spread.

 

ACTION ITEM:  Alicia will send email out to make regional item known to all board members and solicit their input to best mobilize healthcare leaders throughout the state.  It will become a standing item on our agenda. 

 

ACTION ITEM:  All should work on contacts outside of the Detroit area to get their involvement in the chapter, as regional advisors and for the program specifically.

 

ACTION ITEM:  Helen will collect biographies from all speakers and panel members.

 

Next Meeting:

Monday, September 23 from 4 pm – 6 pm by phone.

 

Please call in!  The toll free dial in number is:  (866)680-0146  with a participant code of 297455 and host: Helen Hill.

 

Hope to have you in the call.