Michigan HIMSS Interest Group
Minutes from
Meeting Tuesday, December 10, 2002
Participating: Helen Hill, Ron Wheelock, Rick Wilkening
Conferenced in: Alicia Brown, Elaine Roach, Jim Brown
Introductions were made among the group as the meeting got started.
Review of minutes found two corrections. The November minutes Judy Hetsler’s name is spelled wrong and should be corrected. VanAndel also is misspelled in the October minutes.
Ron recognized Alicia for the work on the table top displayed at HISA.
ACTION ITEM: Ron will do research on Nimlock for better table top displays.
We need to recruit people to help out in our various initiatives, particularly membership. We need help for putting together greeting packets, process for what we do when we get new members, how we bring them into the organization, etc. We are discussing ways to do this.
Ron wondered if there were additional northern-based healthcare informatics chapters in the Petosky area. Elaine offered to help on the regional aspect.
We would like to host activities in various parts of the state to assure membership across the state. Logistical problems imply road shows or meet and greets in different areas. Ron has suggested a program ½ - ¾ day program hosted at Northern Michigan. We would use Elaine and her people as well as us get the word out to attend the program.
Helen suggested that a regional group could develop and meet separately and meet as well with the “main” chapter group. The objective is to grow membership, but appeal to all parts of the state. Elaine feels the venue is very important to her people, with a reasonably priced program, they could do it. She has and will investigate involving people in her area. She would like to meet with Chris Hodges to establish a working relationship.
With a topic, dates, and setup, Ron feels that we can get the attendance in the area. The program should be dictated by the people in Elaine’s area to support their needs. We will in turn support the program. It could also be combined with a recreational activity to pull in more people. Even an after work meet and greet would be viable depending on how Elaine gauged people in the area. The chapter is anxious to get the word out in areas outside southeast Detroit.
Munson is working with Spectrum on telemedicine and could help bring this to the forefront with HIMSS. Elaine will focus on hospitals in the area that they have relationships with. Elaine will start with working on the IT people, but will extend it beyond that as time progresses.
Discussion continued on what our audience is and how to focus on their needs, particularly related to IT versus non-IT presentations. Elaine will begin to get a regional group going after the New Year. Ron suggested that we give her a target on a spring event so the focus would help gather people.
ACTION ITEM: Elaine will beat the bushes in the northern Michigan area and work to develop a regional area group in that area, and interest for a Spring conference.
We will support the program. The national HIMSS group in Ann Arbor will also help support these efforts.
HIMSS and CHIME membership dues are still being assessed, although the organizations have merged.
ACTION ITEM: Helen will check to see why both are being assessed.
The discussion of HISA and HIMSS continued. We are curious about how the two organizations will continue, but acknowledge that there are great synergies.
ACTION ITEM: Rick will give Elaine the ftp directions on how to get membership information from the web site.
ACTION ITEM: Alicia will send the Excel membership to Elaine (done as of our meeting)
Officer Reports:
We will be appointing a government liaison from our state to make contacts with government officials on behalf of what HIMSS is doing. HIMSS would like recommendations from us. Helen talked to Larry Schoff who is chairing the national group.
HIMSS is also anxious for us to invite Dave Roberts from the Advocacy group in National. He has tight connections with people in DC.
HIMSS wants people in position early to help influence HIPAA items, etc. Helen will talk to people at Henry Ford who are interested. Jean Chenowith from Solucient may also be a good candidate. She is #98 on the most influential in healthcare list.
ACTION ITEM: Helen will talk to Jean about her desire for involvement.
ACTION ITEM: Alicia will call David Ellis and talk to him about HIMSS involvement, and will feel him out for his interest in taking this position.
Helen thinks we will allow people to apply for the position. Also, that the person should be compatible with Larry and the HIMSS national group.
Helen
provided some of the information from Susan Delhey’s email regarding this
Advocacy position. The HIMSS Advocacy Committee is the group that works
to process advocacy and policy issues of the Society. The HIMSS Advocacy Committee's Chapter
Outreach Committee, chaired by Larry Schoff,
will be providing chapters
with legislative updates for the Chapter
Legislative Government Relations
Liaison to convey to each Chapter. This coordination helps HIMSS to ensure that
the message that we send to target groups is consistent and reflects the
opinions of our membership. The HIMSS
Advocacy Committee Chapter Outreach Subcommittee will work with each chapter
through this new chapter board role.
This person can be
appointed by the chapter president, chapter
board or volunteer for vacant
role.
HIMSS is expecting this person to devote 8 hours a month to this role.
We all agreed that we will continue to investigate the best people for this position. We will investigate members in the Lansing area and those that have expressed interest in advocacy and government relations.
Elaine suggested Mike Moore for the advocacy position. Mike is the HIPAA person at Trinity. He was active with HISA, and may be still.
ACTION ITEM: Helen will call Mike Moore and feel him out.
Treasurer
Income
chapter dues 6,920
conference 10,047
Other 100
Total Income $17,067
Expenses
uncategorized 100
conference 8,551
Misc.
36
Total Expenses $8,687.96
Excess Revenue Over Expenses $8,379
Thanks to Chris, our balances match! Chris also provided a draft budget for our review. We need to project costs for our activities to help form the budget.
ACTION ITEM: Ron will project some program costs. Others project any other costs we can think of: membership drives, web site additions (costs to Telusys) and any other possible expenditures so we know what our 2003 budget will be.
ACTION ITEM: Alicia will send Susan Delhey a copy of the proposed budget as well as the treasurer’s report and the minutes from the previous meetings.
Secretary
The HIMSS conference will host a membership meeting on Sunday, February 9 from 1-5 for all chapter members. As this is a large event, we may want to consider hosting our own smaller Michigan meeting. Susan Delhey has said that we could easily arrange a room in one of the hotels to host this at minimal cost. In discussions if this would be viable or not due to all the activity at HIMSS already, Helen noted that it is an opportunity to get our members more involved. For example, Jean Anne Larson, Ned Simpson, Leslie Grimmer are all heavily involved in National and reside in Michigan. They are all good people to engage for involvement.
ACTION ITEM: Alicia will check with Susan on the format of the Sunday meeting for HIMSS.
ACTION ITEM: Alicia will send Jim and Rick the full email list of members and the exceptions.
ACTION ITEM: Rick will send an email out to members asking if they would go to a small “meet and greet” Michigan chapter event at the HIMSS conference, stating that we won’t do it unless there is a significant response. If there is a demand to do it, we will, but want to hear from our members. We will also ask our members to tell us what days they will be there so we can facilitate scheduling.
Committee Chair Reports:
Rick is working on two databases, the membership database and the web site database. We haven’t received any new surveys in the past month from the web site.
Rick has hand tallied the survey preferences for topics and their rank. Out of 26 responses, 22 asked for emerging technologies, 15 voted for clinical systems, 14 for reengineering,/process improvement, 14 votes for data-mining/data warehouse, 13 voted for a presentation on wireless technologies.
Ron mentioned that we would like to use Vernice from GDAHC for our membership drive. If that falls through, we will focus on the spring event in Petoskey. Helen would like to be sure we do something, even someone from National. We will either sponsor this or charge a small amount at the door. We can work to get sponsors for the event so we can have it free at the door. We also need a mechanism for attendance and need to get the word out.
Helen noted that this works for only Southeast Michigan. Ron feels that this is an indicator of involvement in this area.
Programs
For the northern Michigan conference, we will look at late spring to be
more weather amenable. Helen wondered
if we would like someone from National to come speak to roll-out meetings. Ron suggested that the National people could
speak initially, but would not be the best draw for keynote.
Leadership management and Resource management were ranked 10th with 9 votes. Major interest was in emerging technologies. We can take the top 5 and make them quarterly topics. Leadership and management technology were based on what was in the HIMSS issue. Ron was hoping to coincide with the topics of the HIMSS publication.
David Ellis’ group MEMRI may provide information and may also be a good source for presentations.
ACTION ITEM: Rick will send the list of survey items to all of us so we can provide back a list of ideas of possible participants in emerging technology presentations and other key requests.
ACTION ITEM: Ron will contact Dr. Charles Shanley from Beaumont.
We continue to work on several programs at once and are trying to resolve our issues with setting up the best programs. The article on the MEMRI initiative was in the Detroit Free Press on December 2 and also was in Crain’s. We still need a keynote for our Winter event.
Relationships with other organizations may help us. However, MONE may be too diverse from us in their interest. Ron has seen what their interest is, and it appears to be far removed from our initiatives. MONE needs a proposal by January 7 so she can get a district meeting in Kalamazoo.
ACTION ITEM: Ron will talk with MONE to see what they are doing with relation to us working to generate a relationship. (Ron, did we finalize that you would or would not do this?)
Elaine suggested that a good program may be to have someone from KLAS to talk about how they collect data and criteria for selection. KLAS, MD Byline are both good resources for this type of information.
Helen wondered if a combination of a meeting with a nice venue such as the VanAndel Institute in Grand Rapids would help draw membership. Other choices might include the pharmaceutical companies or a networking company. We can ask Julia to talk to Patrick about their involvement. Rick thought this (VanAndel) could support an emerging IT presentation. Helen also thought a community health/safety issue would be a good and very timely topic. The group agreed that this could be a good draw.
ACTION ITEM: We are committed to present in Petoskey in the late spring.
ACTION ITEM: All of us should review GDAHC brochure and review their web site in anticipation of Vernice’s visit next week. We are all encouraged to attend their conference in January. Information is at their web site. It is January 24 on evidence-based medicine.
ACTION ITEM: Please review the by-laws for the next meeting. We will send out the bylaws to all members. Helen will send them to Alicia who will forward them out to the group.
ACTION ITEM: Alicia will set up HIMSS calendar to show what our history is. (we didn’t discuss this, Helen had the knowledge at her fingertips, but it would be nice to have a page so she didn’t have to.)
Ron reminded us that we need to discuss the by-laws and address if we want to stagger the timeframe of officers and board members. Helen brought Elaine up to speed on our goals with regard to succession. We are concerned to maintain involvement and commitment in the organization. Helen feels we should send something to the membership asking for their input. We should present the wording that we want.
Next time on December 17th and the meeting after we will talk about restructuring the bylaws.
We will schedule every 2nd and 4th Tuesday of the month for HIMSS from 5-7 pm. We will need the double meetings to get things done. If we don’t need a meeting to be held at a particular time, we can cancel it.
Ron told everyone about HCIM and Dennis McCafferty. They get regional involvement by using a PO box in Lansing, and by having meetings there. We would like to meet in Lansing IF we can get involvement from members from outside the SE Detroit area.
Communications
ACTION ITEM: Jim will investigate WebEx and Clinecta as a possible venue for presentations.
ACTION ITEM: Jim will mock-up a newsletter concept for us.
We would like to get someone from HIMSS in Ann Arbor to talk about what they are doing. Helen suggested we combine them with a board meeting. It is a HIMSS requirement so would also fulfill that obligation.
ACTION ITEM: Helen will call Carla to see when Dave Roberts is available.
ACTION ITEM: Everyone will review the minutes from the past three meetings to confirm they are accurate.
ACTION ITEM: Elaine will investigate inviting Chris Hodges to phone into our next meeting.
Our next meeting is December 17 at Covansys in Farmington Hills in the big board room
Vernice Davis will be joining us from GDAHC. We will discuss synergies between our organizations, and hope to enlist Vernice to speak at one of our upcoming conferences. Let’s please make a point of welcoming her with a big turn-out!
Upcoming Meetings
Meetings are scheduled to be held the second and fourth Tuesdays of every month. The calendar for the beginning of 2003 is then:
Tuesday, January 14
Tuesday, January 28
Tuesday, February 11 (during HIMSS San Diego conference, will need rescheduling)
Tuesday, February 25
Tuesday, March 11
Tuesday, March 25
Meeting Locations
Until further notice, all meetings will be
held at Covansys in Farmington Hills is located off Twelve Mile Road, between
Orchard Lake and Farmington Road. If
you are driving in from I-96, take the Orchard Lake Road exit, then turn west
(left) onto West Twelve Mile Road. On
the south side of the street is the Farmington Hills Post Office. There is a light at the post office at the
intersection of Kendallwood and West Twelve Mile. Turn south (left) onto Kendallwood and drive all the way to the
back parking lot. Park on the right in
the far back lot, and enter via the middle (most prominent) doors. If you need to contact someone for
directions or information, contact Helen Hill at 734-546-3317 (cell) or Alicia
Brown at 248-496-4983 (cell).
If you cannot attend in person, please call
in! The toll free dial in number
is: (866) 680-0146 with a participant
code of 297455 and host: Helen Hill.
Toll Free Dial in Number: (866) 680-0146
PARTICIPANT CODE: 297455
Host: Helen Hill